Job Description

Job Description

Job Description

This is a tight-knit, well-established business where loyalty is valued, hard work is recognized, and consistency is the standard—not the exception. If you're seeking a long-term opportunity in a stable, high-integrity environment with a respected real estate professional, this could be the perfect fit.

Robert Colello is a top-producing agent with a reputation for integrity, exceptional service, and results. His business has been built almost entirely through repeat clients and referrals. As his business continues to grow—including expansion into speaking and investment ventures—he’s seeking a strong administrative partner to help keep operations running smoothly.

This role is ideal for someone with an active CA real estate license and 2 or more years of experience supporting agents or teams in a similar capacity.

Candidates seeking this position as a stepping stone for sales - this is not the opportunity for you.

Salary: $65,000 - $90,000 commensurate with experience plus an opportunity for a bonus 

Hours: Full-time, 8:30 am-5:30 pm M-F, with flexibility for occasional nights and weekends

Benefits: Paid vacation, sick days, and a 401(k)

Location: San Diego, CA. You live within a 40-minute commute to 92104 (North Park), San Diego, CA. You have daily access to a personal vehicle that you can drive for work-related tasks. You have a driver’s license, and you carry insurance

$65,000 - $90,000 yearly

About the Role

In this pivotal position, you’ll serve as Robert’s right hand—ensuring nothing falls through the cracks. Your ability to anticipate needs, communicate clearly, and take ownership will directly enhance both client experience and business efficiency. From managing listings and supporting buyers to overseeing schedules and coordinating vendors, you’ll be the operational backbone of the business.

We Know You

• You’re looking for stability and growth in a well-run, established business.
• You anticipate needs, connect dots quickly, and lead with calm confidence—even when juggling multiple priorities.
• You’re an effective delegator and problem solver, with experience keeping many moving parts aligned.
• You thrive in organization—keeping calendars, inboxes, and systems tight and efficient.
• You love helping people and know how to maintain professionalism, even when things get hectic.

What You’ll Do 

• Calendar & Inbox Management : Keep your agent’s day on track and their priorities clear. You’ll be their gatekeeper, time manager, and reminder system.
• Listing Management: From contract to close, you’ll take full ownership of the listing process—coordinating vendors, prepping homes for market, managing showings, and keeping marketing on point.
• Client Care: Introduce yourself as the main point of contact and make sure no detail is missed. You’ll bring a concierge-level service approach to every transaction.
• Database & Lead Follow-Up: Keep the CRM organized, up to date, and make sure no lead falls through the cracks.
• Buyer Support & Transaction Coordination: Help manage the timeline, showing schedules, repair requests, and communication flow so deals move forward smoothly.
• Event Planning : Step in to coordinate open houses or client appreciation events, occasionally outside of regular business hours.

How To Qualify

• 2+ years of experience assisting a Real Estate Agent, office, or team.
• CA Real estate license is REQUIRED.

Key Attributes

• Exceptional Organization : You manage schedules, tasks, and operations with precision—ensuring nothing slips through the cracks.
• Clear Communicator : Strong written and verbal communication skills to effectively support both internal team members and client interactions.
• Solution-Oriented Mindset : You think on your feet, solve problems proactively, and stay calm under pressure.
• Adaptable and Agile : Comfortable navigating shifting priorities and a fast-paced environment with grace and efficiency.
• Tech Proficiency : Confident using Microsoft Office, Google Workspace, project management platforms, and multiple CRMs.
• Discreet and Trustworthy : Handle confidential information with the utmost professionalism and integrity.

Robert J. Colello is a top-producing San Diego Real Estate Agent known for his referral-based business model and growing presence on the speaking circuit and real estate investments.

He leads a small, values-driven team where integrity, results, and relationships are at the heart of everything. Robert gives his team the space to own their roles independently while he focuses on expanding the business.

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