Job Description

**Executive Support**

* Manage and optimize calendars, appointments, and scheduling
* Coordinate meetings, take meeting notes, and track follow-ups
* Handle inbox and communication management (email filtering, client follow-up, etc.)
* Prepare reports, presentations, and spreadsheets

**Real Estate Operations**

* Maintain and update property listings (MLS, CRM platforms, websites)
* Coordinate with clients, agents, and vendors on transactions
* Assist with listing preparation, including gathering property details and marketing assets
* Monitor contract deadlines, ensure compliance, and manage document flow

**Administrative & Systems Management**

* Develop and maintain SOPs and operational workflows
* Manage CRM and ensure data accuracy (e.g., Follow Up Boss, Salesforce, HubSpot)
* Oversee project management tools (Asana, ClickUp, Trello)
* Support hiring/onboarding processes for new agents or staff

**Marketing & Client Engagement (Bonus if experienced)**

* Assist with social media scheduling, basic design (Canva), or content planning
* Help organize events, client appreciation campaigns, or referral programs

### **Qualifications**

* 3+ years as an executive assistant, operations manager, or virtual assistant in real estate or a related field
* Familiarity with U.S. real estate practices, terminology, and tools
* Proficient in Google Workspace, Microsoft Office, Zoom, Slack, and cloud-based tools
* Experience with CRMs (Follow Up Boss, KVCore, etc.) and MLS platforms is a plus
* Strong written and verbal communication skills
* High level of professionalism, discretion, and reliability
* Ability to work independently, manage deadlines, and multitask

Job Tags

Similar Jobs