Job Description

Executive Assistant

The job provides administrative and office management support for the SBA Group Manager as well as other related key executives within the noted lines of business. The executive assistant is often responsible to organize and manage office procedures, implement standards and directives as well as do coordination work among the various offices under the Group Manager's control.

Job Duties

• Manage, prioritize and coordinate schedules for conference calls, inter-office meetings and seminars to ensure no conflicts and priority issues.
• Plan and execute office events including arranging for logistic requirements in any meetings or office get-together events such as booking meeting rooms and conferencing numbers, sending invites, arrange for AV facilities, order food and distribute meeting materials.
• Collect and prepare audio visual presentation materials to be used in conferences.
• Summarize reports, white papers, proposals submitted to the office as may be required.
• Prepare office budgets and process executive expense reports.
• Handle travel arrangements for executives overseas including all land transfers and hotel accommodations.
• Manage event planning to include: celebrations, team building and morale events, and employee communication meetings as requested.
• Handle all people movement, confidential salary and benefit administration in coordination with the company HR Manager in the area where the executive or officer has authority over.
• Ensure that all corporate reports and correspondences coming in and out of the office are properly filed in the strictest confidence and security.
• Perform administrative duties with the highest responsibility and selective confidentiality. Communicate decisions, directives and policy changes to all concerned staff.
• Serve as liaison between fellow executives and with clients, suppliers and business partners as required.

Basic Qualifications

• High School diploma
• Minimum of 5 years of experience in an administrative support role or equivalent for senior executive support role.

Preferred Qualifications:

• Ability to effectively communicate with all levels of management
• Strong client service skills
• Strong knowledge of Microsoft Office software and company systems
• Ability to use teamwork to resolve issues and collaborate with others
• Proven ability to multi-task and support broader line business team members' needs

Exempt Status: (Yes = not eligible for overtime pay) (No = eligible for overtime pay) No

Workplace Type: Office

Our Approach to Office Workplace Type

Certain positions outside our branch network may be eligible for a flexible work arrangement. We're combining the best of both worlds: in-office and work from home. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. Remote roles will also have the opportunity to come together in our offices for moments that matter. Specific work arrangements will be provided by the hiring team.

Huntington will not sponsor applicants for this position for immigration benefits, including but not limited to assisting with obtaining work permission for F-1 students, H-1B professionals, O-1 workers, TN workers, E-3 workers, among other immigration statuses. Applicants must be currently authorized to work in the United States on a full-time basis.

Huntington is an Equal Opportunity Employer.

Tobacco-Free Hiring Practice: Visit Huntington's Career Web Site for more details.

Note to Agency Recruiters: Huntington will not pay a fee for any placement resulting from the receipt of an unsolicited resume. All unsolicited resumes sent to any Huntington colleagues, directly or indirectly, will be considered Huntington property. Recruiting agencies must have a valid, written and fully executed Master Service Agreement and Statement of Work for consideration.

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