Job Description

Job Description

Job Description

Salary: $30.00

Hourly Rate: $30.00 per hour

Location: Indio, CA (On- Site)

Position will be for the 2025-2026 school year

OVERVIEW

EPIC de Cesar Chavez High School, part of the WASC accredited charter high school program of FIELD, is dedicated to providing students with the opportunity to earn a high school diploma to students over the age of 18 through a combination of in-class and distance education. Focus is on remediation, basic skill development, ESL, and credit recovery, alongside career technical education and college preparatory classes. Students benefit from flexible scheduling and a variety of educational pathways, all free of cost.

SUMMARY

An Academic Advisor advises students concerning their academic plans and progress, academic schedule, transcripts, career pathways and other academic activities and career goals, to assist the student in making decisions concerning personal and academic goals leading to graduation.

ESSENTIAL DUTIES & RESPONSIBILITIES

The following list provides examples of the most typical duties for positions in this job class. The list does not include all of the work that may be assigned to positions in this job class. Other duties may be assigned as needed.

• Advises students individually and/or with groups regarding academic core and/or career tech requirements, appropriate class selection, academic policies and procedures, and community resources.
• Assists students with identification of long-term goals and career plans.
• Assists with advising new and returning students to promote retention and graduation.
• Assists students to meet requirements for graduation within appropriate periods of time while preparing them to meet future goals.
• Uses data to work with the counselors to develop comprehensive guidance programs to meet student needs.
• Collaborates with students, families, and educators to assist students with educational planning.
• Prepares and delivers presentations in the classes, financial aid, per WIOA, ETR, and CCEC requirements.
• Attends training and conferences to stay current with college enrollment processes and requirements and financial aid including, but not limited to FAFSA, Cal Grants, scholarships, community college fee waivers, enrollment residency requirements, and course requirements.
• Works with the counseling manager to plan and conduct job and career information presentations, and/or fairs.
• Works with the counseling manager to plan and conduct college information nights and financial aid sessions.
• Works with the counseling manager to plan and conduct student field trips to colleges, and work/career related locations in coordination with the site teacher.
• Coordinates with social service agencies to provide services to students.
• Evaluates student class schedules and monitors those for accuracy per graduation plan and notifies teachers and/or the Records department when there are discrepancies.
• Academic Advisors, under the guidance of the counseling manager , may assist with analyzing transcripts.
• Works with the counseling manager to research mental health programs and services to address barriers.

• Monitors graduation status reports every grading period under the guidance of the counseling manager.
• Consults and collaborates with counselors, teachers, administrators, and other educational/community resources regarding students with potential concerns or needs.
• Follows referral process for internal services with counselor or outside services (i.e mental health, government assistance programs, higher education, etc.)

REQUIRED SKILLS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Competent level of computer skills (Microsoft Office Suite/Google)
• Interpersonal skills, including use of tact, diplomacy, patience, and courtesy
• Interpersonal skills - Demonstrate sensitivity, understanding, and the ability to effectively interact with individuals (internal and external) from diverse
  cultural, socioeconomic, disability and ethnic backgrounds
• Correct English usage, including grammar, spelling, punctuation and vocabulary
• Effective problem solving
• Organizing and Planning to structure tasks, establish priorities and set goals for students
• Plan, coordinate, and evaluate student needs
• Demonstrate professionalism and work ethics
• Demonstrate a positive attitude, self-discipline, and self-awareness
• Diagnose and take corrective action in problem areas that might develop
• Meet schedules and timelines in a timely manner.
• Assist students with transition from school to career; also able to commit to learning about pathways to college and career education
• Use technology resources to enhance school guidance programs.
• Maintain complete and accurate records and statistics and to develop meaningful reports from that information.
• Exercise considerable tact and courtesy in frequent contact with the public
• Be detail oriented and organized
• Ability to read, analyze, and interpret documents, reports, etc

KNOWLEDGE OF

• Knowledge and consistent practice of the ethical guidelines as outlined by EPIC and federal, state and local laws, rules and regulations
• Knowledge of California Education Codes (49600 and 49602)
• Knowledge of Family Education Rights and Privacy Act (FERPA) and Elementary and Secondary Education Act (ESEA)

JOB QUALIFICATIONS/ REQUIREMENTS

• A valid California Driver's License is required
• Valid personal automobile insurance
• Must be able to pass fingerprinting (Live Scan) and criminal record clearance by the Department of Justice (DOJ) and Federal Bureau of Investigation (FBI).
• Must have tuberculosis (TB) clearance or obtain TB clearance before beginning work and must obtain clearance every four (4) years
• Bilingual Spanish/English required

EDUCATION

• Bachelor's degree in education, counseling or academic field directly related to the advisors specific responsibilities

EXPERIENCE

• Minimum of one year of school advising or experience in advising in related academic functions. Work experience may not be submitted for the masters degree requirement for this position

CERTIFICATIONS

• Must have a current School Personnel Mandated Reporter certificate, or be able to complete the training within ninety (90) days of hire date and complete the training on a yearly basis
• First Aid/CPR certificate, preferred

TRAVEL REQUIREMENTS

• Travel up to 50% required
  

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• School Setting: The role primarily operates within a school environment, which includes classrooms, offices, and meeting areas. The Academic Advisor will spend significant time interacting with students, teachers and staff.
• Travel: This position may require travel between different EPIC locations and community sites. Reliable transportation and a valid drivers license are necessary.
• Flexible Hours: Due to the nature of education for students over the age of 18, and the flexibility needed to accommodate students' schedules, the Academic Advisor may need to work evenings.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Mobility: The Academic Advisor must be able to move around the school campus frequently to observe classrooms, interact with staff and students.
• Lifting: Occasionally required to lift or carry office supplies, books, or other materials weighing up to 25 pounds.
• Bending/Stooping/Kneeling: Occasionally required to bend, stoop, or kneel to engage with students at their level or to access low storage areas.
• Manual Dexterity: Frequent use of a computer keyboard and mouse, as well as other office equipment such as telephones, copiers, and printers.

Position will be for the 2025-2026 school year

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